Privacy Policy

Privacy Policy
UHY Sothertons Adelaide Pty Ltd
ABN 47 079 098 561

1.      Commitment to Privacy

UHY Sothertons Adelaide Pty Ltd (“UHY”) understands the importance of protecting the privacy of individuals’ personal information. This Privacy Policy explains how UHY collects, holds, uses, and discloses your personal information, and your rights in relation to that information.

UHY complies with the Privacy Act 1988 (Cth), including the 13 Australian Privacy Principles (APPs), which set out standards, rights, and obligations in relation to handling personal information.

This Policy applies to all UHY entities in Australia and associated entities.

2. What Personal Information We Collect

Personal information means information or an opinion about an identified, or reasonably identifiable, individual.

Depending on your dealings with us, UHY may collect the following types of personal information:

• Contact and identification details (e.g. name, address, phone, email, date of birth).
• Financial information (e.g. assets, income, account balances, investments, superannuation and insurance details).
• Employment and education history, qualifications, salary, and CV details (including for recruitment purposes).
• Sensitive information (e.g. health, medical history, criminal record, professional memberships) — only with your     consent and if necessary to provide services.
• Information relevant to your engagement with us or required by law.

3. How We Collect Personal Information

We collect personal information:

• Directly from you (via meetings, phone, email, forms, post, or through our website).
• From your employer, contractors, banks, fund managers, insurers, or product issuers.
• From government or regulatory authorities.
• From recruiters, background screening providers, or professional references.
• From publicly available sources such as public registers and social media.

We will generally only collect information from sources other than you when it is unreasonable or impracticable to collect it directly from you, or if required or permitted by law.

4. Collection via Our Website& Cookies

When you use our website, we may collect:

• The personal information you provide (e.g. online forms, email enquiries).
• Technical information (e.g. server logs, browser type, pages viewed).

We may also use cookies tocollect anonymous, aggregate data on website usage to help us improve ourservices. Cookies do not contain personal information. You can choose todisable cookies in your browser settings, though this may affect websitefunctionality.

5. Why We Collect, Hold, Use,and Disclose Your Information

UHY collects, holds, uses and discloses your personal information for purposes including:

• Providing professional services (audit, tax, accounting, valuations, corporate advisory, superannuation, succession planning, litigation support, etc.).
• Administrative, billing, and internal management purposes.
• Managing client relationships and responding to enquiries.
• Sending updates, newsletters, invitations, and information about our services (you may opt out at any time).
• Assessing employment applications and engaging contractors.
• Managing compliance obligations, conflicts of interest, or independence issues.
• Conducting surveys, events, or corporate transactions.
• Any other business-related purposes you would reasonably expect.

6. Disclosure of Personal Information

We may disclose your personal information to:

• Our business partners, advisors, contractors, and consultants.
• Financial institutions, insurers, superannuation funds, and product providers.
• Government, regulatory, and law enforcement bodies.
• Third-party service providers (IT, administration, document storage, cloud hosting).
• Other UHY member firms (within Australia and overseas) where necessary.
• Parties to corporate transactions involving UHY.
• Any other parties where you have consented, or where disclosure is required or authorised by law.

All disclosures are made on a confidential basis or otherwise in accordance with the law.

7. Overseas Disclosure

We may disclose personalinformation to recipients overseas in order to provide services. Where we doso, we will take reasonable steps to ensure that the recipient complies withthe APPs or is subject to a substantially similar privacy regime, unless youconsent otherwise or the disclosure is required or permitted by law.

8. Direct Marketing

We may use your information toinform you about products and services that may be of interest. You can opt outof receiving marketing communications by using the unsubscribe function in ourcommunications or contacting us directly.

9. Security of Your PersonalInformation

We take reasonable steps toprotect personal information from misuse, interference, loss, unauthorisedaccess, modification, or disclosure.

We hold personal information insecure premises, systems, and databases (both electronic and hard copy). Access is restricted to authorised personnel and protected by security measures including firewalls, passwords, and physical access controls.

When personal information is no longer required, we will take reasonable steps to destroy or de-identify it, unless required by law to retain it.

10. Access and Correction

You may request access to, orcorrection of, the personal information we hold about you. Requests should bedirected to our Privacy Officer (see contact details below).

• Proof of identity will be required.
• We may charge a reasonable administration fee for providing access.
• We aim to respond to all requests within 30 days.
• If we refuse access or correction, we will provide written reasons and explain how you can complain about the decision.

11.  How to contact UHY Sothertons Adelaide

If you have any questions about this Privacy Policy orrequire more information please contact:

Privacy Compliance Officer
UHY Sothertons Adelaide
Chartered Accountants
Level 5, 80 Flinders Street
ADELAIDE  SA  5000

Telephone: 08 8223 7311
Facsimile:  08 8223 7488

Email: info@uhysothadl.com.au

12. Privacy Complaints

If you have a concern or complaint about how we have handled your personal information, please contact our Privacy Officer. All complaints will be:

• Treated seriously and confidentially.
• Acknowledged promptly.
• Investigated by the Privacy Officer, with outcomes communicated to you.

If you are dissatisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC) (www.oaic.gov.au)

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